FINANCE ASSISTANT AT MUSEUM OF WEST AFRICAN ART (MOWAA)

About Company:

We are the Museum of West African Art. We are dedicated to the preservation of heritage, the expansion of knowledge and celebration of West African arts and culture. We are a catalyst for deepening connections between contemporary arts and culture and the rich cultural heritage of West Africa, and a centre of excellence creating opportunities for African and Diaspora artists and scholars. 

Job Description:

Accounts & Documentation Support:

• Receive, log, and verify all invoices, payment requests, and supporting documents.
• Post supplier invoices and other financial transactions into the accounting system (Sage 300) under supervision.
• Maintain a systematic, up-to-date filing system for vouchers, receipts, and related records (both physical and digital).
• Track outstanding invoices and assist in preparing payment batches for approval.

Cash & Expense Management:

• Support the management of petty cash, ensuring proper disbursement and replenishment procedures.
• Review and process staff expense claims and retirements, confirming that receipts and supporting documents are complete and compliant.
• Assist with bank deposit preparation and documentation of cash and cheque transactions.

Reporting & Audit Support:

• Retrieve and organize financial documents for reconciliations, audits, and donor reporting.
• Assist in monthly reconciliations of vendor accounts, cash advances, and petty cash balances.
• Support the Finance Officer in preparing periodic financial summaries or schedules as needed.

Team & Process Support:

• Maintain confidentiality and ensure all records comply with MOWAA’s financial policies and procedures.
• Provide general administrative support to the Finance Unit, including correspondence, filing, and logistics for finance activities.
• Contribute to process improvements and system updates to strengthen documentation and accountability.

Other Duties:

• Perform other related duties as assigned.

Requirements:

• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage multiple tasks and meet deadlines under supervision.
• Integrity, reliability, and eagerness to learn within a professional environment.
• Strong sense of responsibility and confidentiality.
• Proactive and willing to take initiative in improving financial systems.
• Good communication and teamwork skills.
• Commitment to professional growth and continuous learning.

Qualifications and Skills:

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.
• 1–3 years of relevant experience in finance, accounting, or administrative support.
• Basic understanding of accounting principles and financial documentation.
• Experience with accounting software (Sage 300 preferred) and proficiency in Microsoft Excel and Word.

Salary

Application Closing Date: 31st October, 2025

Application Instructions:

Interested and qualified candidates should send their CV and Cover Letter to: careers@wearemowaa.org using "Finance Assistant" as the subject of the mail.

Note: Only shortlisted candidates will be contacted.