EXECUTIVE ASSISTANT TO THE COO AT LAGOS EXECUTIVE CARDIOVASCULAR CLINIC | EXECUTIVE ASSISTANT JOBS IN LAGOS

About Company:

Lagos Executive Cardiovascular Clinic is a multidisciplinary cardiovascular and cardiac rehabilitation 24/7 facility focused on the treatment and management of cardiovascular diseases and trigger diseases using both invasive and non-invasive procedures, as well as preventive cardiology.

Job Description:

The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. The role serves as a trusted partner to the CEO, ensuring efficient management of executive priorities, schedules, communications, stakeholder engagements, and special projects. The Executive Assistant acts as a key liaison between the CEO and internal and external stakeholders while maintaining the highest levels of professionalism, confidentiality, and discretion.

Requirements:

Executive Support:

• Manage and coordinate the CEO's calendar, appointments, meetings, travel arrangements, and business commitments.
• Prioritize and manage competing demands on the CEO's time and ensure timely follow-up on key action items.
• Prepare briefing materials, reports, presentations, agendas, and correspondence for meetings and engagements.
• Screen and manage incoming communications, including emails, calls, and requests for meetings.
• Draft, review, and edit correspondence, reports, presentations, and other executive communications.

Calendar, Travel & Logistics Management:

• Coordinate and manage a complex calendar of meetings, appointments, conferences, and events.
• Prioritize competing requests and resolve scheduling conflicts efficiently.
• Arrange local and international travel, including flights, accommodation, visas, transportation, and itineraries.
• Ensure the CEO is adequately briefed ahead of meetings and travel engagements.
• Manage last-minute changes and provide contingency planning where necessary.

Meeting & Board Coordination:

• Plan, organize, and coordinate executive, management, board, and stakeholder meetings.
• Prepare meeting agendas, presentations, reports, and supporting documentation.
• Attend meetings when required and accurately record minutes, decisions, and action items.
• Monitor and follow up on agreed actions to ensure timely completion.
• Support governance processes by maintaining records of meetings, resolutions, and approvals.

Stakeholder Management:

• Serve as a primary point of contact between the CEO and key internal and external stakeholders.
• Build and maintain effective relationships with clients, business partners, regulators, board members, and senior executives.
• Handle sensitive matters with professionalism, discretion, and confidentiality.
• Coordinate interactions with board members, investors, regulators, clients, and business partners. 
• Facilitate smooth communication and collaboration across departments and stakeholder groups. 

Project Management & Strategic Support:

• Support the CEO in executing strategic initiatives and special projects.
• Conduct research, gather data, and prepare reports to support executive decision-making.
• Monitor project timelines and ensure deliverables are completed within agreed deadlines.
• Coordinate cross-functional activities and follow up with departments on strategic priorities.

Qualifications and Skills:

• Candidates should possess a Bachelor's Degree in Business Administration, Management, Communications, Law, Finance, or a related field with 5–8 years of experience supporting C-suite executives, preferably a CEO, Managing Director, or Executive Chairman.
• Experience in the healthcare sector is an advantage.
• Project management certification or executive support certification is desirable.
• Proven track record of handling highly confidential information and sensitive business matters. 
• Experience using collaboration and productivity tools such as Slack, Microsoft Teams, Zoom, SharePoint, Google Workspace, and project management platforms. 
• Exceptional organizational and planning skills.
• Strong project coordination and execution capabilities.
• Excellent verbal and written communication skills.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should send their CV  to: pca@aplinegroup.comc.com using the Job Position as the subject of the mail.