SITE OFFICE ASSISTANT AT POPVILLE LUXURY HOMES | OFFICE ASSISTANT JOBS IN ABUJA

About Company:

Popville Luxury Homes is a fully integrated real estate development and management company headquartered in Abuja, delivering a new standard of intelligent luxury living. We create architecturally refined residences where advanced smart technology, timeless design, and uncompromising security converge. Inspired by the power, grace, and individuality of the world’s most iconic horse breeds, our collections represent freedom, sophistication, and enduring value. Each Popville residence is thoughtfully engineered to enhance comfort, efficiency, and long-term investment performance. At Popville, we don’t simply build homes—we develop future-ready assets designed for discerning homeowners and forward-thinking investors.

Job Description:

As the Site Office Assistant at Popville Luxury Homes, you will be the backbone of our on-site operations. Your primary mission is to ensure the site office remains clean, organized, and running at peak efficiency. You will act as a key point of support for staff and visitors alike, creating a safe and welcoming environment that reflects our commitment to excellence.

This role is ideal for a proactive professional who is comfortable balancing administrative support with hands-on facility maintenance and basic technical assistance.

Requirements:

Office Readiness & Hygiene

• Daily Maintenance: Perform daily cleaning of the site office, reception area, restrooms, and kitchenette to maintain a professional and hygienic environment.

• Supply Management: Ensure common areas are tidy and essential items (soap, water, paper towels) are always replenished.

• Facility Oversight: Empty trash bins daily and promptly report any equipment or facility issues to the General Manager (GM).

Communication & Visitor Support

• Reception: Welcome visitors, vendors, and subcontractors, ensuring they are properly guided and signed into the site register.

• Information Flow: Take accurate messages for staff and assist in updating site notice boards and memos as directed.

Logistics & Documentation

• Inventory Control: Monitor stocks of office consumables and cleaning materials, reporting shortages to the Admin team.

• Physical Filing: Help organize and distribute physical documents, including delivery notes and attendance sheets, and manage photocopying/printing tasks.

• Meeting Support: Prepare areas for meetings, toolbox talks, and site briefings, including setting up attendance sheets.

Staff Support & Technical Assistance

• General Support: Assist site staff with non-computer-based tasks and physical file organization.

• Field Assistance: Under the GM’s direction, assist with basic technical tasks such as headcounts, site photo documentation, and simple measurements.

• Equipment Monitoring: Perform routine checks on office equipment (printers, water dispensers) and report malfunctions immediately.

Qualifications and Skills:

• Education: Bachelor’s Degree in any discipline.

• Experience: 1–5 years of relevant experience in an office assistant, site support, or administrative role.

• Professionalism:

  • High level of integrity and the ability to handle confidential information with discretion.

  • Strong commitment to punctuality, neatness, and professional conduct.

• Core Competencies:

  • Organization: Ability to manage physical spaces and documentation efficiently.

  • Communication: Clear verbal skills for interacting with site visitors and team members.

  • Adaptability: Willingness to perform both cleaning tasks and basic technical support as required by the site environment.

Salary

Application Closing Date: Not specified

Application Instructions:

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