ADMINISTRATIVE OFFICER AT TALENTNOVA HR | ADMIN JOBS IN IBADAN

About Company:

TalentNova HR, into Talent Sourcing, is recruiting suitably qualified candidates to fill the position above.

Job Description:

We are seeking a highly organized and dependable Administrative Officer to join our team in Ibadan. This role is central to our daily operations, ensuring that our office environment remains productive, our records are impeccable, and our internal communication is seamless.

The ideal candidate is a versatile professional who can balance office management with HR support and basic financial tasks. If you have a sharp eye for detail, a proactive approach to problem-solving, and the ability to handle confidential information with the utmost integrity, we invite you to apply.

Requirements:

Office & Operations Management

• Daily Supervision: Oversee all daily office operations to ensure a smooth and professional working environment.

• Facilities Coordination: Manage the procurement and maintenance of office supplies and equipment, coordinating with service providers for repairs and facilities management.

• Safety & Compliance: Assist in the implementation of administrative systems and ensure all staff adhere to established company policies.

Administrative & Executive Support

• Scheduling: Assist senior management by organizing complex schedules, meetings, travel arrangements, and official appointments.

• Document Control: Prepare, manage, and file essential reports, presentations, and correspondence.

• Records Management: Maintain secure and accurate filing systems (both physical and digital) and ensure all databases are updated regularly.

Communication & HR Support

• Stakeholder Liaison: Serve as the primary point of contact for internal teams and external inquiries, facilitating clear communication across departments.

• HR Assistance: Support the recruitment lifecycle by posting job openings and scheduling interviews. Assist in onboarding new hires and maintaining employee records.

Financial & Procurement Tasks

• Budgeting: Manage petty cash and assist with basic departmental budgeting tasks.

• Purchasing: Process invoices, manage purchase orders, and coordinate the procurement of necessary services and supplies.

Qualifications and Skills:

• Education: Bachelor’s Degree in Business Administration or a related field.

• Experience: Proven experience in an administrative or office management role.

• Technical Skills:

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint).

  • Strong familiarity with digital filing systems and database management.

• Core Competencies:

  • Organizational Skills: Exceptional ability to multitask and manage time effectively in a busy environment.

  • Integrity: Absolute commitment to maintaining confidentiality and professional ethics.

  • Communication: Excellent verbal and written skills with a knack for interpersonal coordination.

  • Initiative: A proactive mindset with the ability to work independently and suggest process improvements.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should send their CV to: hr.talentsource@outlook.com using the Job Position as the subject of the email.